The Chief of Staff is the founders' right hand, with one clear top priority: help us sell. You will spend most of your time making our business development sharper, more disciplined, and better prepared. The rest goes to keeping the company running smoothly so the founders can stay focused on customers.

This is not an executive assistant role. You will own real work, make decisions, and be treated as a partner to the founders.

What you'll do -First 12 months

Help us sell (about 80% of your time)

• Build the sales playbook. Write down how we sell: who we target, the steps of a deal, our core story, how we handle common objections, and the materials for each stage. Keep it current as we learn.

• Run the pipeline. Own our CRM and keep it accurate. Run a weekly pipeline review with the founders. Build a simple, honest forecast we can share with the board.

• Prepare us for every meeting. Before each important meeting, deliver a short brief: who is in the room, what they care about, what the organization is dealing with, and what we want to walk out with. Afterward, capture notes and make sure follow-ups happen on time.

• Map the buyers. Health plans and ACOs are large and complex. Figure out who the decision-makers, influencers, and blockers are in each target account (for example, in quality, Stars, behavioral health, care management, and finance), and how to reach them.

• Research the market. Track target accounts, competitors, and regulatory changes (like DSF-E and Stars rules) so the founders always walk in informed.

• Build sales materials. Draft proposals, decks, ROI models, and one-pagers with the founders.

Give the founders leverage (about 20% of your time)

• Own special projects. Take on whatever the founders most need done: a partnership, a hiring push, a new process, a vendor decision.

• Keep things organized. Manage key administrative work so it never lands on a founder's desk by default.

What success looks like

Timeframe You will have...

First 30 days

Learned our product, market, and active deals. Cleaned up the CRM

and started a weekly pipeline review. Delivered a brief for every

significant prospect meeting.

30-90 days

Built buyer maps for priority accounts, Draft 1st version of Sales

Playbook, develop nurture campaign and support for door openers,

produce monthly forecast, 2027 conference plan

90-180 days

Draft II of Playbook, Initial time in stage and probability to close

tracking report created for all deals in CRM

Must have

• 3-5 years of work , ideally in consulting/banking/start up Experience in a commercial role in an early-stage company: sales operations, business development, strategy consulting with a go-to-market focus, or revenue operations

• Strong writing and research skills. You can turn a pile of information into a clear one-page brief in an afternoon

• Comfort with numbers: building a pipeline model, a forecast or a simple ROI case in a spreadsheet

• Hands-on CRM experience (for example, HubSpot or Salesforce)

• Sound judgment and discretion. You will see sensitive information about deals, the board and the team

• A self-starter who is happy in a small, fast-moving company where the job changes as we grow

Nice to have

• Experience selling to, working at, or consulting for health plans, Medicare Advantage, ACOs or value-based care organizations

• Familiarity with Medicare Stars, HEDIS or quality programs

• Experience in an early-stage startup

• An interest in behavioral health or care for older adults

What we offer

• A seat next to the founders, with direct exposure to sales, fundraising and the board

• Meaningful ownership through equity

• Competitive salary and benefits - $130,000- $160,000

• A clear path to grow into a senior commercial or operating leadership role

• Mission-driven work improving mental health for older adults

Send your resume and a short note on why this role fits you to

bgardner@vitalichealth.co

Vitalic jobs

Chief of Staff